For Districts

About pdNorthwest

pdNorthwest, a division of ESD 113,  is an approved provider for Washington State’s Continuing Education Clock Hours program.

pdNorthwest complies with the requirements of WAC: 181-79A-131. 181-85-045, 181-85-085, 181-85-033,181-85-200, and RCW 28A.415.040

Within pdNorthwest, an in-service training committee has the authority for approval of sessions for clock hours. Offerings for clock hours must be in-service opportunities which provide knowledge and skills for participants relative to students and professionals in schools and classrooms.

WACs

RCW 181-85-200 #5 specifies activities must relate to:

• opportunities for participants to collect and analyze evidence related to student learning;
• professional certificate standards; school and district improvement efforts;
• K-12 frameworks and curriculum alignment;
• research-based instructional strategies and assessment practices;
• content of current or anticipated assignment;
• advocacy for students and leadership, supervision, mentoring/coaching;
• and/or building a collaborative learning community.

Minimum requirements for clock hour approval have been established by Washington State statute. According to these requirements, clock hour offerings must:

• Be directly related to an assessed district need;
• Have specific goals, objectives, and agenda included with the application;
• Be one hour or more in length;
• Be provided by a presenter who has the appropriate expertise in the subject area, field, or occupation and experience making presentations;
• Have an evaluation plan to determine effectiveness of the presenter, the extent to which the objectives are met, the quality of the materials used, the adequacy of the facilities, and suggestions for improvement;
• Be approved prior to offering the in-service.

Routine staff meetings for administrative purposes, professional association business meetings, social hours, independent study, and actual mealtimes are not included.

pdNorthwest will process clock hours on a half-hour basis only. For example if you attend a workshop and obtain 4.75 clock hours (4 hours and 45 minutes) we will only allow you 4.5 clock hours, we round down to the nearest half hour.

Note: Clock hour proposers must have a current account on pdEnroller, and must have their current school district identified in their profile.

Request permission to propose clock hours by emailing us at clockhours@esd113.org.

We will set up the account and contact you when it is complete.

To submit a clock hour proposal:

Download detailed instructions (pdf)

1. Log in to pdEnroller.
2. Click on the Clock Hours menu item.
3. Choose "Clock Hour Proposals" from the drop-down list.
4. Click on the Drafts menu item.
5. Click the button labeled "New Proposal."
6. Click "Create New Proposal" or "Repeat Past Proposal." The Repeat Past Proposal option allows you to duplicate a previous proposal.
   1. When repeating a proposal, take care to update all relevant dates.
   2. Give the repeat proposal a unique name.
7. Give your proposal a title. You may also add a subtitle (optional). Click the "Save & Continue" button.
8. The next screen has a series of tabs across the top. Fill in the forms with the information for your clock hour proposal. You may work through the tabs in any order.
9. Once you have completed all tabs, go to the "Preview" tab. You will see a preview of the information you entered at the top of the page, and a validation checklist at the bottom. Missing items will be in red with a bold ! at the beginning of the line. You will not be able to submit the proposal until you correct all errors.
10. Click the "Submit for Approval" button.
11. The clock hour committee will review the proposal and will contact you if they have any questions.
12. Once the proposal is approved, the event will be added to your district catalog.

Sign in sheets for pre-registered participants

Instructors and organizers can print a sign-in sheet from pdEnroller.

1. Log in to pdEnroller
2. Find your name in the menu, and pull down to "My Presentations."
3. Under "Upcoming Presentations" click on the title of the class. This will take you to the Manage Events screen.
4. Scroll to the bottom of the window to find "Sign-in Sheets." Download the sheet "With Names."

Sign in sheets for classes using a claim code

1. Log in to pdEnroller
2. Find your name in the menu, and pull down to "My Presentations."
3. Under "Upcoming Presentations" click on the title of the class. This will take you to the Manage Events screen.
4. Scroll to the bottom of the window to find "Sign-in Sheets." Download the "Blank Sheet."
5. The claim code for the event will be at the top of the sheet. Provide this to the participants so they can register and claim their hours.

Multi-date events

• For events longer than 2 days, track each person's attendance on a spreadsheet.
• We will email the instructor a spreadsheet before the first date of the class.

Virtual (Zoom) Events

• Event organizers are responsible for verifying attendance.
• Complete an attestation form and send it in with an attendance sheet. This will replace the requirement for a physical signature.
• Instructions for documenting attendance on a Zoom session
• Submit a spreadsheet documenting attendance at a multiple-session event.

1. Participants must either pre-register or use a claim code to register on the day of the event.
2. Print a sign-in sheet (see instructions above).
3. Have all attendees sign the sign-in sheet — legibly. It’s the only proof of attendance the ESD accepts.
4. Indicate the number of hours that each person attended on the sign-in sheet.
5. Email the sign-in sheet to clockhours@esd113.org within 10 days of the last day of the event.
6. If your event is more than 2 days long, track attendance on a spreadsheet and email the spreadsheet to clockhours@esd113.org.

Evaluation summaries are available on request. Please include:

• Class Title
• Date
• Event ID

Send requests via email to clockhours@esd113.org.