General Clock Hour Information

About pdNorthwest

pdNorthwest, a division of ESD 113,  is an approved provider for Washington State’s Continuing Education Clock Hours program.

pdNorthwest complies with the requirements of WAC: 181-79A-131, 181-85-045, 181-85-085, 181-85-033, 181-85-200, and RCW 28A.415.040

Within pdNorthwest, an in-service training committee has the authority for approval of sessions for clock hours. Offerings for clock hours must be in-service opportunities which provide knowledge and skills for participants relative to students and professionals in schools and classrooms.

WACs

RCW 181-85-200 #5 specifies activities must relate to one or more of the content standards in WAC 181-85-202:

  • Professional role standards under WAC 181-85-203;
  • Paraeducator standards of practice under chapter 179-07 WAC;
  • Cultural competency, diversity, equity, and inclusion (CCDEI) standards under WAC 181-85-204; or
  • Social emotional learning standards, benchmarks, and indicators under RCW 28A.410.270.

Minimum requirements for clock hour approval have been established by Washington State statute. According to these requirements, clock hour offerings must:

  • Be directly related to an assessed district need;
  • Have specific goals, objectives, and agenda included with the application;
  • Be one hour or more in length;
  • Be provided by a presenter who has the appropriate expertise in the subject area, field, or occupation and experience making presentations;
  • Have an evaluation plan to determine effectiveness of the presenter, the extent to which the objectives are met, the quality of the materials used, the adequacy of the facilities, and suggestions for improvement;
  • Be approved prior to offering the in-service.(WAC 181-85-045)

Routine staff meetings for administrative purposes, professional association business meetings, social hours, independent study, and actual mealtimes are not included.

pdNorthwest will process clock hours on a half-hour basis only. For example if you attend a workshop and obtain 4.75 clock hours (4 hours and 45 minutes) we will only allow you 4.5 clock hours, we round down to the nearest half hour.
Last update 12/30/2023

Submit a proposal

To submit a clock hour proposal:

Download detailed instructions (pdf)

  1. Log in to pdEnroller.opens in a new window
  2. Click on the Clock Hours menu item.
  3. Choose "Clock Hour Proposals" from the drop-down list.
  4. Click on the Drafts menu item.
  5. Click the button labeled "New Proposal."
  6. Click "Create New Proposal" or "Repeat Past Proposal." The Repeat Past Proposal option allows you to duplicate a previous proposal.
    1. When repeating a proposal, take care to update all relevant dates.
    2. Give the repeat proposal a unique name.
  7. Give your proposal a title. You may also add a subtitle (optional). Click the "Save & Continue" button.
  8. The next screen has a series of tabs across the top. Fill in the forms with the information for your clock hour proposal. You may work through the tabs in any order.
  9. Once you have completed all tabs, go to the "Preview" tab. You will see a preview of the information you entered at the top of the page, and a validation checklist at the bottom. Missing items will be in red with a bold ! at the beginning of the line. You will not be able to submit the proposal until you correct all errors.
  10. Click the "Submit for Approval" button.
  11. The clock hour committee will review the proposal and will contact you if they have any questions.
  12. Once the proposal is approved, the event will be added to your district catalog.

Video training materials

Getting Started and Proposal tab

Hours/Credits tab

Date/Location tab

Agenda tab

Presenters tab

Contacts tab

Preview tab

Event and Properties tabs

Last update 02/07/2024

Document Attendance

Sign-in sheets for pre-registered participants

Instructors and organizers can print a sign-in sheet from pdEnroller.

  1. Log in to pdEnroller opens in a new window
  2. Find your name in the menu, and pull down to "My Presentations."
  3. Under "Presentations" click on the title of the class.
  4. On the screen that appears, click on Reports on the left.
  5. Click on Event Sign-in Sheets.
  6. Look for "Sign-in Sheets With Names" and click the Export PDF button.
  7. If you have participants who have not preregistered, print the "Blank Sign-in Sheets." Be sure that participants print their names legibly so they can get credit for their attendance.
  8. If you have a multi-date event and need to track attendance, click the Export Excel button to download a spreadsheet. For multi-date classes participants are required to sign their full signature on the first class date, and after that they may initial each day that they attend.

Virtual (Zoom) Events

Last update 12/30/2023

Manage the event

  1. Encourage participants to pre-register for the event. Registration is generally open for one week after the event date.
  2. Print a sign-in sheet (see instructions above).
  3. Have all attendees sign the sign-in sheet — legibly. It’s the only proof of attendance the ESD accepts.
  4. Indicate the number of hours that each person attended on the sign-in sheet.
  5. Email the sign-in sheet to clockhours@esd113.org within 10 days of the last day of the event.
  6. If you upload your attendance sheets to pdEnroller, send an email to clockhours@esd113.org to let us know that you have done so. The Clock Hours staff does not receive any notification from the system.
  7. If your event is more than 2 sessions long, download the spreadsheet version of the sign-in sheet, complete it and email to clockhours@esd113.org.

Last update 12/30/2023

Attendee Page

The presenter or event organizer can add files for participants to download and links for participants to follow. These downloads and links appear on the attendee page.

  1. Under your name in the upper right-hand corner, pull down to My Presentations.
  2. In the list, you will see events where you are presenting or organizing. Click on the title of the event.
  3. On the right-hand side of the page, you will see the information that is presented to attendees.
  4. To upload files, click the Add link to the right of "Attendee Files". Either click Add File or drag and drop files to be uploaded. The allowable file types are listed in the instructions.
  5. To add a web link, paste in the address, and give the link a title. You may also enter a description for the link. The sort order allows you to choose the order the links are presented. The visibility allows you to determine whether this link can be viewed by anyone looking at the class description, or if it is only available to event attendees.
  6. Click Save.

 

Evaluation Summaries

Evaluation summaries will be emailed to the event organizer approximately two weeks after attendance is entered. It is the district's responsibility to share the information with the instructors and other interested parties.

For questions related to evaluation summaries contact clockhours@esd113.org.
Last update 12/30/2023

Getting Help

For tech support or help with pdEnroller, contact the Clock Hour Specialist at ESD 113 at clockhours@esd113.org or 360-464-6724.